Events, such as weddings, birthdays, and corporate parties, are great moments for people to come together, socialize, and catch up with each other. The flawlessness of such affairs is a testament to the skills of the planning committees and their members. For a party to be successful, the number of guests attending should be balanced to the other factors, like the venue. For example, having so many guests in a small place with limited food spells disaster. That is perhaps among the things that the planning and program committees consider.
Every time you plan a party or a gathering, you should always make the headcount a priority. Often, a lot of party planners overlook this aspect, believing that their budget will provide them with some leeway. However, that is not always the case. You may end up deciding to make adjustments, which will affect the vibe and quality of the party. Here are some tips you should consider.
Check the budget
The first thing that you do is to check your budget and estimate as carefully as possible how many people it can accommodate. You have a lot of expenses to deal with starting from the event venue to the catering company in areas like Salt Lake City. What you can do is to allocate a budget per person based on the party components involved, such as the venue, the food, and the party favors. If your budget becomes too high, you may want to reconsider the number of people you have on your list.
Create two lists
Some smart party planners create two lists. The first list includes people who must attend the event. For example, they’ll be your family and close friends for a personal affair or the VIPs for a corporate party. The second list, on the other hand, consists of the names of the people who will serve as backups. In case a lot of people from the first list say “No,” you may include people from the second list.
Make your rules
You may want to impose some rules when it comes to building your guest list. For instance, if you haven’t spoken to a person for three years, it would be safe to say to exclude them as a guest. Also, you are not required to invite acquaintances or the friends of your parents or your friends if it’s a personal affair.
Let some people go
Sometimes, it can’t be helped that the list will become too long. What you can do is to let go of some guests. You may hesitate about not inviting everyone, but remember, there are times when you will have to make a tough call.
Organizing an event should be based on tangible and practical reasons. As much as possible, you have to see to it that the number of guests will be reasonable, as this will help maintain the quality of the party. More importantly, you have to be realistic about your headcount. Sometimes, you will have to make a tough call; more often than not, it will pay off.